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This agreement is entered into this ___ day of ____200_ between Vacation Rental Owner Management (VROM) at 17 Dolphin Pl, Freeport, FL 32439, agent of Owner and Renter ________________________________________________________
for the above listed Condominium.
1. RESERVATION DATE:
Lease begins at 3pm (Central Time) ____________________ 200_ and ends at 10 am
(Central Time) on _________________________200_ . Rental rate for the _______ period including 11% Florida tax and one time cleaning fee of $__.00 is $ _______ (USD). (Please note that this does not include a $250 refundable damage deposit.) While every effort will be made to have the unit available for check in at 3pm, during high season cleaning crew may require additional cleaning time and check in may be delayed up to 5 pm.
2. DEPOSIT: Deposit of $250.00 (USD) is due with acceptance of rental agreement. Payment of deposit shall be deemed as acceptance of this rental agreement. If renter does not respond with any changes within 48 hours of receiving this rental agreement it will be deemed acceptance of this rental agreement. Payment may be made by traveler’s checks, bank money order, or certified check or major credit card via PayPal. Personal checks will be accepted upon approval; if funds are not credited within seven days booking will be cancelled.
3. BALANCE: Balance is due 30 days prior to arrival date. Balance includes a $__.00
one time cleaning fee, 11% Florida tax and $250.00 refundable damage deposit. This
amount is $_______ (US dollars) and is due on ¬¬¬¬¬_______, 200_. Payment may be made by traveler’s checks, bank money order, or certified check or major credit card via PayPal. Personal checks will be accepted upon approval; if funds are not credited within seven days booking will be cancelled; if this happens, deposits will be refunded less a $100.00 administrative fee. Damage deposit will be refunded within 7 -10 days of checkout pending inspection by cleaning firm.
4. CANCELLATION POLICY: In the event that you must cancel your reservation
please be aware that cancellations must occur at least 30 days prior to arrival date. If
cancellation occurs 30 days or more prior to arrival date all monies will be refunded with
the exception of a $100.00 administrative fee. GUESTS THAT DO NOT CANCEL
WITHIN THE 30-DAY TIME FRAME WILL BE CHARGED THE FULL AMOUNT. There will be no refund for early departure unless authorities request mandatory hurricane evacuation.
5. HAZARDOUS PRACTICES: No barbeque grills of any kind are permitted on
balconies or in the unit. No open flames ie. Candle burning is permitted on balconies or in the unit. Do not dismantle smoke detectors as they are there for your protection. Use the overhead stove fan when cooking to avoid accidental activation of smoke detector alarm.
6. ABSOLUTELY NO PETS are allowed. If evidence of a pet(s) is found in the unit or
on the premises you will be asked to vacate immediately with no refund of rent or damage deposit.
7. FAMILY RENTAL ONLY: Reservations made for teenagers or young single groups
will not be honored without any accompanying adult staying in the unit at ALL times. We
require at least one member of the party to be 25 (twenty-five) years of age! Any
violators will be evicted according to Florida Statute 508.141 with forfeiture of all monies.
FALSIFIED RESERVATION: any reservation obtained under false pretense will be
subject to forfeiture of reservation deposit, damage deposit, and/or balance of rental
payment.
8. NO DAILY MAID SERVICE. Linens and towels are included and not to be taken
from the unit. Beach towels are provided and may be taken from the unit for use while
guests. An initial setup of trash liners, bathroom paper, and soap is provided. Welcome basket includes initial setup of coffee, tea, and soap detergent for dishwasher. There
is a $__.00 one time cleaning fee. Additional cleaning fees will be due in the event that
cleaning involves the removal of excessive sand.
9. UTILITIES. No compensation will be given for temporary outage of electricity, gas,
water, cable, or telephone service. Outages will be reported immediately and all efforts
will be made to have them restored as soon as possible. Please note that you may want to bring a calling card for placing long distance phone calls, as these are restricted.
10. Renter agrees that owner and owners agent (VROM) are not responsible for any liability, in the aggregate, of the Renter and anyone claiming by or through the Renter, for any and all claims, losses, costs or damages, including attorneys’ fees and costs and expert-witness fees, medical costs, and costs of any nature whatsoever or claims expenses resulting from or in any way related to the Rental of this condo or from any cause or causes. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law.
11. KEYS. A key is located inside the lock box attached to the condo front door for all keyed units. The code for the lock box will be given out one week before arrival by phone or email. Extra keys will be on the kitchen counter when checking-in. ALWAYS LEAVE THIS KEY INSIDE THE LOCKED LOCK BOX SO YOU WILL HAVE AN EMERGENCY KEY IN THE EVENT OF A LOCK OUT.
12. NONSMOKING UNIT. Smoking is strictly prohibited. Your damage deposit will be
forfeited and you will incur and additional charge for carpet cleaning and deodorizing if
any evidence of smoking is found.
Signature of Owner/Manager
Policies & Procedures
Vacation Rental Owner Management (VROM)
It is the goal of VROM to ensure that family vacations are hassle free, affordable,
enjoyable and safe. To this end the following policies and procedures are in place and
enforced by VROM.
Agency Disclosure
VROM serves as the agent and representative of all owners of condominium units, town
homes and houses on its rental program and is acting at all times, in and for the best
interest of the owners.
Advance Payment Required Reservations
In order to reserve a property a through Vacation Rental Owner Management a
reservation deposit of at least $250.00 is required (maximum of $400.00). Reservation
deposit will be applied toward the property rental. Until payment of reservation deposit is
secured the property remains available for rental. Once reservation deposit is received
availability calendar is updated. Form of payment: Reservation deposit may be paid by
credit card (Visa, Master Card, American Express and Discover), personal check or other
certified funds. Balance for property rental is due 30 days prior to check in. This includes
a minimum of a $250 damage deposit, appropriate Florida taxes and cleaning fee.
Age Requirements
Reservations made for teenagers or young single groups will not be honored without any
accompanying adult staying in the property at all times. At least one member of the
reservation group must be 25 years of age. Any violators will be evicted according to
Florida Statute 508.141 with forfeiture of all monies. Any reservation obtained under
false pretense will be subject to forfeiture of reservation deposit, damage deposit, and/or
balance of rental payment. Restrictions may apply regarding the number of people that
may accompany a parent or legal guardian. Additional restrictions may apply during the
spring break vacation period. Chaperoned groups are prohibited.
Cancellation Policy
Cancellations must occur at least 30 days prior to arrival date for refund. If cancellation
occurs 30 days or more prior to arrival date all monies will be refunded with the
exception of a $100.00 administrative fee. Guests that do not cancel within the 30 day
time frame will be charged the full amount. There will be no refund for early departure
unless authorities request mandatory hurri cane evacuation. No compensation will be
given for temporary outage of electricity, gas, water, cable, internet or telephone service.
Outages will be reported immediately and all efforts will be made to have them restored
as soon as possible. Changes mad e within thirty (30) days of the check in date that result
in a shortened stay, change of dates, change of location or property, will result in loss of
entire advance payment.
Check-In Time
Check In time is after 3pm Central Standard Time. During high season property may not
be available until 5pm Central Standard Time. Check Out time is 10 am Central Standard
Time. There is no compensation for early check out. Due to our high standards for
cleanliness, not all units will be ready for check in at 3:00 pm. We ask for your patience
and suggest that you have alternate plans available between 3:00 and 5:00 pm.
Cleaning
No Daily Maid Service - While linens and bath towels are included in the unit, daily maid
service is not included in the rental rate at mos t locations. Beach towels are provided for
renters use in each property. Please do not use bath towels on the beach or in the pool
areas. All food products must be removed from refrigerator on checkout and all garbage
must be placed in trash room or trash chute. Smoking is strictly prohibited. Damage
deposit will be forfeited and additional charges for carpet cleaning and deodorizing will
be incurred if evidence of smoking is found.
Damage Deposit
A minimum $250 damage deposit (maximum $400) is required for all property
reservations. This is due at the time of the balance payment (30 days prior to arrival).one
Damage deposit will be refunded within 7 -10 days of checkout pending inspection by
cleaning firm. Additional cleaning fees will be due in the even t that cleaning involves the
removal of excessive sand or extra cleaning is required ie., carpet spills, excessive
garbage. Outside shower should be used before entering pool area and upon returning
from beach. Please note that you may want to bring a calling card for placing long
distance phone calls, as these are restricted. At least one key must be left in lock box at
all time to avoid accidental lockout. In the event that a key is lost or taken in error from
the premises a $20 lost key charge will appl y for each missing key.
Minimum Night Stay
Properties require a three night minimum stay. Longer minimum stays may be required
during peak seasons.
Occupancy
The maximum number of guests per property is limited at most properties to four (4)
persons in a one bedroom, six (6) persons in a one bedroom with bunks, six (6) persons
in a two bedroom and eight (8) persons in a three bedroom. Other restrictions may apply.
Pet Policy
Absolutely no pets are allowed. If evidence of a pet(s) is found in the property or on the
premises you will be asked to vacate immediately with no refund of rent or damage
deposit. There are many boarding facilities located locally.
Rate Changes
Rates subject to change without notice.
Safety
No open flames ie. candle burning is permitted in the unit. No grilling is allowed in the
properties or on balconies - facilities are provided for this purpose.
Swimming in property pools and in beach areas that are unsupervised by lifeguards is at
the risk of renters. Owner and property manager accept no responsibility for use of
flotation devices in and around the premises.
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